Board Secretary

Are you looking for an opportunity to support the hard-working teachers of Alberta where your work will contribute to ensure they receive a secure retirement income? The Alberta Teachers’ Retirement Fund (ATRF) takes pride in providing member-focused pension administration and services to the over 80,000 members of the Alberta teachers’ pension plans.

ATRF is looking for a highly motivated administrative professional with a strong background in Board support to join our team as Board Secretary. If you thrive in an environment where you are able to work independently, possess a high degree of initiative and apply sound judgment in your decision making, this role is for you!

Reporting to the General Counsel & Director, Corporate Governance, the Board Secretary is the primary support and contact for board operations, administration and programs. This position ensures timely flow of information to the Board and its committees along with providing effective support and organization of Board processes, governance and related administrative tasks.

In this role the successful candidate’s primary responsibilities include (but are not limited to):

• Developing and maintaining a meeting schedule and annual work plans for the Board and its committees;
• Coordinating and managing logistics of Board/Committee meetings, both on and off site;
• Coordinating and distributing meeting materials via Diligent, including agendas, reports and budget documents;
• Attend Board/Committee meetings, recording and finalizing meeting minutes;
• Maintaining various Board/Committee records, files and documentation, policies, procedures, terms of reference, orientation manuals and the confidential board portal (Diligent);
• Providing senior level executive support to the Chief Executive Officer (CEO) and other executive leadership as it relates to Board matters;
• Engaging in regular communication with the Chairs of various Board committees and responding to enquiries from board members; and
• Managing Board remuneration and personal expense submissions.

We are looking for someone with a positive attitude that demonstrates professionalism and discretion. Excellent organizational, planning and communications skills, both verbal and written are essential. The ability to prioritize, troubleshoot and manage multiple tasks simultaneously and independently while exercising good judgement are key in this position.

A more detailed job description is available.

Qualifications, Experience and Capabilities:

• Completion of a 2-year diploma in a related field
• At least five years of experience in a role directly supporting a board in a public/not-for-profit organization or pension fund
• *An equivalent combination of education and/or experience may be considered
• Knowledge of Board functions and governance is required, such as drafting resolutions, recording and finalizing minutes, maintaining action item logs, understanding of the corporate secretary role, Roberts Rules of Order, etc.
• Attention to detail and high level of accuracy
• A professional designation such as Governance Professional of Canada (GPC.D) is considered an asset
• Exposure to Diligent Boards is strongly desired

At ATRF, diversity is one of our core strengths. We are an organization that takes pride in ensuring the people we hire and the culture we create reflects and celebrates diversity of thought, background, and experience. We offer a competitive compensation package, a comprehensive benefit program, and an inclusive culture where you can be you!

Application Information:

Individuals interested in being considered for this role are required to submit a cover letter as well as a resume attention to Aurlee Crane, Human Resources Advisor to resumes@atrf.com. We thank all applicants for their interest; however only those selected for an interview will be contacted. The successful candidate will be required to successfully complete a background check including educational verification, criminal record and a credit check. This is a full-time continuing position and requires the incumbent to be located in Edmonton, AB.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.