Executive Assistant

When you join the Alberta Teachers’ Retirement Fund (ATRF), you become a part of a high-performing and collaborative team. We are united in our mission to support and secure the pensions of Alberta’s teachers through diligent stewardship and are committed to our purpose-driven work. Committed to excellence, we are guided by our values in everything we do. At ATRF, you’re a part of a community devoted to making a meaningful impact in the lives of those who educate our next generation.

ATRF has an exciting opportunity for an organized, detail-loving administrative powerhouse to join our team as Executive Assistant. This role provides top-tier administrative and operational support to the CEO, General Counsel & Corporate Secretary, and the Investments and Funding Team.

Reporting the General Counsel and Corporate Secretary, the Executive Assistant ensures efficient management of day-to-day operations through expert calendar management, meeting and event coordination, and monthly expense reconciliation. The role also works closely with the Legal Counsel & Assistant Corporate Secretary in supporting Board related responsibilities, including preparing and distributing materials, managing the board portal, and coordinating meeting logistics.

Key responsibilities include (but are not limited to):

• Managing and prioritizing executive calendars including scheduling and confirming meetings, and resolving conflicts as they arise
• Serving as primary point of contact for internal and external inquiring for the CEO and Legal Services team
• Arranging travel logistics including flights, accommodations, and itineraries
• Coordinating internal and external meetings and events including booking facilities and catering, material preparation, and managing logistical details
• Supporting the coordination and preparation of Board and Committee meetings
• Managing and reconciling monthly invoice reconciliation and timely submission of personal expense claims
• Drafting correspondence on behalf of the CEO and General Counsel & Corporate Secretary

The successful candidate will thrive on keeping things organized, enjoy working both independently and collaboratively, and take pride in using good judgement and demonstrating professionalism to get things done.

A more detailed job description is available.

Qualifications and Experience

• Diploma or certificate in Administration, Business, or a related field
• A minimum of three years of progressive administrative experience supporting senior executives.
  *Equivalent combinations of experience and education, including legal assistant experience with transferable skills, may be considered.
• Experience working with Boards and using board portals (i.e. Diligent) would be an asset
• High degree of problem-solving and critical thinking skills with the ability to anticipate needs and resolve issues proactively
• Meticulous attention to detail with a focus on accuracy, efficiency and continuous improvement
• Strong communication skills, both written and verbal, with a professional and diplomatic approach
• Demonstrated discretion and the ability to handle sensitive and confidential information with integrity
• Excellent organizational skills with the ability to balance and deliver on multiple priorities simultaneously
• Advanced proficiency in office technology and collaboration tools, including Microsoft 365 suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and Zoom
• Ability to establish rapport and work cooperatively with colleagues at all levels of the organization

What We Offer

ATRF’s unique offerings include competitive compensation, a comprehensive benefits package that includes coverage for health, dental, vision and a health/wellness spending account, a flexible work program, and a culture of continuous learning and professional growth.

At ATRF diversity is one of our core strengths. We are committed to providing a diverse and inclusive workplace where everyone feels valued and respected because of their uniqueness. We are an organization that takes pride in ensuring the people we hire and the culture we create reflects and celebrates diversity of thought, background, and experience.

Application Information

Individuals interested in being considered are required to submit a resume and cover letter, attention to Aurlee Crane at resumes@atrf.com by the application deadline of March 15, 2026. Documents must be submitted as Word or PDF files only; other formats will not be accepted (i.e. links, zip files, etc.).

We thank all applicants for their interest; however, only those selected for an interview will be contacted. ATRF is committed to providing an inclusive and accessible application, recruitment, and selection process for all candidates. If you require accommodations at any point in the process, please let us know and we will make every effort to meet your needs.

The successful candidate will be required to successfully complete a background check including educational verification, criminal record and a credit check. This is a full-time continuing position and requires the incumbent to be located in the Edmonton area, AB.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.